Florida Condo & HOA Insurance Coverage
Better Coverage. Stable Dues. Zero Headaches.
We provide compliant insurance solutions that protect your association's assets while shopping the market to keep your premiums and assessments in check.
Florida Association Insurance Best Practices Guide
Download our comprehensive guide designed specifically for Florida condo association and HOA board members navigating the state's unique insurance requirements
Essential coverage requirements for Florida associations
How to avoid common insurance gaps and mistakes
Strategies to reduce premiums without sacrificing protection
Compliance checklist for board members
Best Practices Guide
Instant download after form submission
Download Your Free Guide
Enter your information to receive instant access
When Should You Start Shopping for Insurance?
Board members: Enter your renewal date to see your optimal shopping window
We recommend starting 90 days before renewal for the best rates and coverage options
You'll be directed to our quote form with your timeline information pre-filled
Your 90-Day Insurance Renewal Roadmap
We analyze your current coverage, identify gaps, and submit your risk profile for underwriting. This competitive bidding process takes 4-5 weeks and is what drives your savings. Rushing this step means fewer quotes and higher premiums.
We gather documents and prepare our best in class proposal. We include market pricing dynamics and provide a clear comparison of all carrier options with pricing, and our expert recommendations.
Your board has time to review options, ask questions, and make an informed decision without pressure. Once the board selects a carrier, we handle the binding process, final underwriting review, and policy documentation.
We deliver your new policy documents, certificates of insurance, and ensure a seamless transition with no coverage gaps. Your association is fully protected on day one.
What happens if you start late?
Starting with less than 30 days limits your options significantly. Carriers may decline to quote rushed submissions, leaving you with fewer choices and potentially higher premiums.
Our Promise to Florida Association Boards
We know that serving on a board is often a thankless, time consuming job. Our goal is to make the insurance portion of your role the easiest part of your month.
Fast, Clear Communication
No more chasing your broker for answers. Whether it's a Certificate of Insurance (COI) or a complex claim question, we respond with the speed and clarity your community deserves.
Aggressive Market Shopping
We don't just "renew" your policy. We shop your coverage across the top specialized carriers to ensure you are getting the most competitive rates available, helping you keep your association dues stable.
A Focus on Compliance
We review your governing docs to ensure your insurance is 100% compliant. We build "bulletproof" coverage that protects not just the building, but the community from liability.
Zero-Surprise Renewals
We start the renewal process early and keep you informed every step of the way. You'll have the information you need to present a clear, confident budget to your residents—without the last-minute stress.
We Serve All Florida Association Types
Specialized insurance solutions tailored to your Florida association's unique needs
Condominium Associations
Comprehensive coverage for condo buildings, common areas, and shared amenities
Homeowners Associations
Tailored protection for HOA properties, clubhouses, and community facilities
Cooperative & Other Types
Specialized insurance solutions for co-ops and unique association structures
Common Florida HOA & Condo Association Claims
Typical Claims Scenarios
Water Damage Claims
Pipe bursts, roof leaks, and plumbing failures causing damage to common areas and individual units. Often the most expensive and frequent claim type for associations.
Slip and Fall Accidents
Injuries occurring in common areas such as pool decks, parking lots, sidewalks, or clubhouses due to inadequate maintenance or hazardous conditions.
Wind and Hail Damage
Hurricane and storm damage to roofs, siding, windows, and common structures. Particularly critical for Florida associations during hurricane season.
Fire and Smoke Damage
Fires originating in individual units spreading to common areas, or fires in common facilities affecting multiple units and shared structures.
Employment Practices Claims
Wrongful termination, discrimination, or harassment allegations from association employees, contractors, or vendors working for the community.
Breach of Fiduciary Duty
Lawsuits alleging board members mismanaged association funds, failed to maintain property, or made decisions benefiting themselves over the community.
CC&R Violations
Disputes over selective enforcement of covenants, conditions, and restrictions, or failure to enforce community rules consistently across all owners.
Theft and Vandalism
Damage to common property, theft of association equipment, or vandalism to shared facilities requiring repair or replacement at association expense.
Real Results for Florida Associations
See how we've helped HOAs and condo associations save thousands, improve coverage, and avoid special assessments by switching to smarter insurance solutions.
84-Unit Condo Association
Saved $47,000 annually while adding critical flood coverage
The Challenge
This beachfront association was paying $142,000/year for property and liability coverage through their previous agent. Their policy excluded flood insurance despite being in a high-risk flood zone, and they faced a proposed 28% premium increase at renewal. The board was considering a special assessment to cover rising insurance costs.
The Atesa Solution
We conducted a comprehensive risk assessment and identified coverage gaps that left the association exposed. By leveraging our relationships with multiple carriers specializing in coastal properties, we secured:
- $95,000/year property and liability policy (33% reduction)
- $18,000/year comprehensive flood insurance added
- Enhanced D&O coverage from $1M to $3M at no additional cost
- Added equipment breakdown and cyber liability coverage
The Impact
Total savings: $47,000 annually with significantly better coverage. The association redirected $30,000 of the savings toward elevator modernization and $17,000 to reserves, completely avoiding the planned special assessment. When Hurricane Idalia caused minor flooding six months later, their new flood policy covered $23,000 in repairs that would have otherwise required owner assessments.
156-Unit HOA Community
Avoided $180,000 in denied claims through proper coverage
The Challenge
This established HOA discovered critical coverage gaps when their previous agent failed to include ordinance and law coverage after a fire damaged their clubhouse. The city required the entire structure be rebuilt to current building codes, adding $180,000 to repair costs. Their existing policy only covered actual cash value of the damaged structure ($95,000), leaving a massive shortfall that would require special assessments from all 156 homeowners.
The Atesa Solution
The board switched to Atesa mid-crisis. We immediately reviewed their policy and identified the coverage gap, then negotiated with the carrier to secure a partial settlement. More importantly, we restructured their entire insurance program to prevent future gaps:
- Added ordinance and law coverage up to 25% of building value
- Switched from actual cash value to replacement cost coverage
- Included equipment breakdown for HVAC, pool systems, and elevators
- Added employment practices liability after reviewing board exposure
- Annual policy reviews to ensure coverage keeps pace with property values
The Impact
While we couldn't fully recover the clubhouse shortfall from the previous policy, we helped the board secure a $45,000 supplemental payment through carrier negotiations, reducing the assessment burden. The new comprehensive policy costs only $8,200 more annually but provides $2.1M in additional coverage limits and eliminates dangerous gaps. When a pool pump failure caused $32,000 in damage eight months later, the equipment breakdown coverage we added paid the full claim—something their old policy would have denied.
62-Unit Condo Association
Protected board members from $240,000 personal liability lawsuit
The Challenge
A unit owner sued the association and named three board members personally, alleging breach of fiduciary duty for approving a roof replacement contract without competitive bids. The lawsuit sought $240,000 in damages. The association's previous agent had sold them a bare-bones policy with only $500,000 D&O coverage and a $25,000 deductible that board members would have to pay personally before coverage kicked in. Two board members considered resigning rather than risk their personal assets.
The Atesa Solution
We immediately engaged with the existing carrier to manage the claim and simultaneously restructured their coverage for future protection:
- Coordinated legal defense through D&O policy, $0 out-of-pocket for board members
- Increased D&O limits to $2M with defense costs outside limits
- Eliminated deductible for defense costs (board members pay nothing upfront)
- Added entity coverage protecting association assets in addition to individuals
- Extended coverage to committee members and volunteers, not just board
- Implemented governance best practices training to reduce future claim risk
The Impact
The D&O policy covered $87,000 in legal defense costs and the case was ultimately dismissed with no payment to the plaintiff. Board members' personal assets were never at risk. The enhanced D&O coverage costs only $3,400 more annually but provides 4x the protection with zero deductible for defense. The board now has confidence to make necessary decisions without fear of personal liability, and the association has attracted three new qualified volunteers who previously declined due to liability concerns.
Protecting Florida Association Board Members
Directors & Officers (D&O) insurance shields board members from personal liability, ensuring volunteers can serve confidently without risking their personal assets.
What D&O Insurance Covers
- Legal Defense Costs: Attorney fees, court costs, expert witnesses, and litigation expenses even if claims are groundless.
- Settlements and Judgments: Compensatory damages awarded against board members for alleged wrongful acts while serving the association.
- Breach of Fiduciary Duty: Claims alleging board members failed to act in the association's best interest or mismanaged funds.
- Employment Practices: Wrongful termination, discrimination, or harassment claims from association employees or contractors.
- Errors and Omissions: Mistakes in judgment, failure to act, or negligent decisions made while managing association affairs.
- Prior Acts Coverage: Protection for current board members for decisions made by previous boards, subject to policy terms.
Essential Coverage Features
- Adequate Limits: Minimum $1-2 million coverage recommended; larger associations should carry $3-5 million based on property value and unit count.
- Entity Coverage: Protects the association itself, not just individual board members, for claims alleging organizational wrongdoing.
- Volunteer Coverage: Extends protection to committee members, volunteers, and former board members for acts during their service.
- Defense Outside Limits: Legal defense costs paid in addition to policy limits, not reducing available coverage for settlements.
- No Deductible for Defense: Board members don't pay out-of-pocket for legal representation when claims arise, removing financial barriers to defense.
- Broad Definition of Insured: Covers all board members, officers, managers, and employees for acts within their official capacity.
Why Every Association Needs D&O Coverage
Recruit Quality Board Members
Qualified candidates are more willing to serve when protected from personal liability, ensuring strong leadership for your community.
Protect Personal Assets
Without D&O insurance, board members' homes, savings, and retirement accounts could be at risk in lawsuits against the association.
Reduce Association Liability
D&O coverage often includes entity coverage, protecting the association's assets from claims that could otherwise drain reserve funds.
Key Florida Condo & HOA Insurance Coverage
Comprehensive protection for Florida condominium and homeowners association communities
Property Coverage
Protects common areas, buildings, amenities, and shared structures
General Liability
Covers injuries and accidents in common areas, pools, clubhouses, and walkways
Directors & Officers Liability
Protects board members from lawsuits over management decisions
Fidelity Bond Coverage
Protects against theft or embezzlement by board members or employees
Flood & Wind Coverage
Specialized protection for Florida communities in high-risk areas
Loss Assessment Coverage
Helps unit owners pay special assessments after major losses
Insurance Guidance Tailored to You
Your needs come first. There is no one size fits all solution for your business or coverage. We tailor insurance to your needs, not someone else's goal.
Captive Agents
Online or Direct
Florida Condo & HOA Insurance FAQ
Get clear, straightforward answers to the insurance questions Florida HOA and condo association boards ask most
Still Have Questions?
We're here to help. Call us at (904) 900-5063 or request a free coverage review.
Trusted by Florida Associations
See what Florida condo and HOA boards have to say about their experience with Atesa Risk Advisors